Annual General Meeting

OFFICIAL NOTICE

Timiskaming Funeral Cooperative Inc. - ANNUAL GENERAL MEETING 2025

Dear Members:

The Annual General Meeting (AGM) of the Timiskaming Funeral Cooperative Inc. (TFC) will be held on Wednesday, April 30, 2025, beginning at 4:00 P.M. EST. at 111 Burnside Dr. Kirkland Lake, ON. The meeting will be held in person only.

How do I participate?

STEP 1 - Register
Only TFC members may vote or attend the Annual Meeting. Please register early to help us know how many members will be participating. Registration only takes a few moments. Please click on this link to register: officeadmin@tfc.coop and use AGM in the Subject line. Please provide your name and contact number.

What happens after I register?

Once you have registered, you will receive a confirmation prior to the AGM.

STEP 2 - Join the Meeting
You can join us starting at 3:30 p.m. on Wednesday, April 30, 2025, at 111 Burnside Dr. Kirkland Lake, ON. The meeting will start promptly at 4:00 p.m.

What is on the agenda for this meeting?
The agenda for the meeting and basic documents will be finalized prior to the AGM. Copies will be made available for those who register in advance.

Will I be asked to vote on any resolutions?
There will be one official resolution to be voted on at this year’s Annual Meeting. A copy of the resolution will be included in the information package upon arrival. Additional resolutions may be brought forward prior to the AGM and added to the agenda.

Will there be nominations for the Board of Directors to be voted on at this year’s AGM?
There is NO official Call for Nominations for the Board of Directors currently for the AGM. There could always be the possibility of a Board Member relinquishing their position at any time for personal reasons.

Should you wish to nominate someone or yourself for a possible vacancy at the 2025 AGM, please provide the individuals name, email and contact number prior to April 24, 2025, to officeadmin@tfc.coop

AGENDA FOR THE ANNUAL GENERAL MEETING

1) Call to Order
2) Notice of Meeting
3) Determination of Quorum
4) Nomination of Chair
5) Approval of Agenda
6) Approval of Minutes of the 2024 Annual General Meeting
7) Matters Arising from the Minutes
8) Auditor’s Report
9) Receipt of 2024 Audited Financial Statements
10) Appointment of Auditor
11) Special Resolution – Nomination Deadline
12) Election of Board of Directors
13) Other Business
14) Close of Meeting